Technology is replacing many things in our lives, from our alarm clocks and kitchen timers to music players. On the whole, the way we communicate has changed. Companies are starting to realize this — and experience cost savings.

Take the chatbot, which is transforming customer service and interactions for large and small businesses. But can these programs improve your bottom line?

What is a Chatbot?

Chatbots are a tool used for customer service, a way to get answers by chatting online or “speaking” to a computer instead of calling a human or sending an email. Instead of a human on the other end of the chat, it’s becoming more likely that you’re chatting with a machine that simulates human responses. Not all bots are created equal. Some rely on pre-programmed responses and can do little else than retrieve those canned answers.

Today’s chatbots are more sophisticated, using artificial intelligence to manage communication, adding in layers of context to produce an answer — and a voice — so good, some humans don’t realize they are talking to a machine.

Today, you use a chatbot when calling your bank to get your account balance. But you may also speak to a chatbot for the initial part of a customer service call, to convey information such as your name and the reason you are calling. Don’t think you’ve interacted with a chatbot? If you’ve ordered Starbucks, a pizza, or an Uber ride, you probably have. Many of these programs tie in with Facebook messenger. Check out these examples of higher-level chatbot applications.

Chatbot application - Domino's ordering assistant bot

Why Use a Chatbot?

There are 77 million millennials in the U.S. We’re all sick of hearing about what millennials want, but if your business communicates with them, a chatbot is a good idea. Why? Many millennials dislike calling people on the phone. (The Wall Street Journal recently reported they dislike answering the doorbell, too.) According to a study by a telecommunications company, the phone part of your smartphone is the fifth-most-used-app among the general public.

JPMorgan Chase eliminated voicemail for about 65 percent of its workforce, those who volunteered and don’t regularly interact with the public. The move means an annual savings of $3 million.

If your customers aren’t calling you, what options are you offering for communication? While Twitter is a useful customer service tool, those interactions are public and may result in a lot of back-and-forths; it also requires a human to monitor it. Of course, you must have a way to reach someone by email. But chatbots have the advantage of responding immediately. Furthermore, they don’t require a human to help.

Advantages of Chatbots

  • Not sleeping. You can offer customer service online 24/7, perfect for your night owl customers or companies who have a global market.
  • No waiting. Instead of being put on hold “to wait for the next available representative,” customers can ask about their problem now.
  • Data collection. A chatbot gives you a record of the interaction. You can use this to learn more about your customers, their habits, the tone of the communication, and more. Such analytics are valuable for your sales and marketing teams as well as the human side of your customer service.
  • Strong communication. Humans have bad days. Humans may forget to send a card for a customer’s birthday. A chatbot can be programmed to do the latter and will never sound grumpy by accident. Chatbots can be programmed to work with humans, giving your team the power to jump into a conversation if needed.
  • Happy customers. Seventy-eight percent of consumers have bailed on a transaction or not made an intended purchase because of a poor service experience. According to 1Financial Training Services, 96 percent of unhappy customers don’t complain, yet 91 percent of those will leave and never come back. It also costs far less to retain a customer than to get a new one. All that adds up to customer service being a critical piece of your company.

Chatbots for small businesses: Saving Companies Money

That need for fewer humans is where companies will soon realize enormous cost savings. Chatbots are now handling lower-level customer service and passing the next phase to a human. However, natural language processing is getting better all the time, and with machines learning, the programs can learn from experience. While it’s unlikely that an entire customer service department will be replaced, a chatbot could save companies tens of thousands of dollars in salary and benefits costs.

In the meantime, companies are already saving by using chatbots to augment customer service, reducing wait times, solve issues faster, and replacing manual tasks. This also tends to result in happier customer service staff. According to BI Intelligence, this augmentation can automate 30 percent of contact center team tasks, saving U.S. companies $23 billion.

Whether you’re looking for a voice chatbot for your phone tree or an online bot to answer questions, it’s a good idea to implement this tool as part of your customer service department. Contact us to get started on a custom solution.


Michael Georgiou
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